How to Plan a Destination Wedding in Orlando

Because your magical day deserves the perfect backdrop — and Orlando has so much more to offer than theme parks!

Orlando isn’t just the home of world-famous attractions — it’s also a stunning destination for couples who want a wedding full of sunshine, charm, and a little bit of magic.

Planning a destination wedding can feel overwhelming, especially when you’re organizing from afar. But with the right strategy and local expertise, your Orlando wedding can be exactly what you envision.

Here’s how to plan a seamless destination wedding in Orlando, step-by-step.

1. Choose Your Perfect Orlando Venue

Orlando has everything from luxurious resorts and elegant ballrooms to lush gardens and charming historic sites. Popular options include:

• Waterfront venues

• Golf and country clubs

• Boutique hotels

• Private estates

Start by narrowing your venue choices based on your guest count, budget, and wedding style.

2. Hire a Local Wedding Planner

A local planner knows the ins and outs of Orlando’s wedding scene—from trusted vendors to seasonal weather patterns. They’ll save you time, money, and stress by handling logistics and vendor coordination.

3. Consider the Season & Weather

Orlando’s subtropical climate means hot summers and mild winters. Keep in mind:

• Summer weddings can be very hot and rainy—think indoor backup plans

• Fall and spring are popular for their comfortable weather

• Winter is mild but can still have occasional rain

Choose your date with weather and guest comfort in mind.

4. Plan Guest Travel & Accommodation

Help your guests navigate travel by:

• Providing hotel blocks at convenient locations

• Sharing transport options from airports to hotels and venues

• Offering activity suggestions for downtime (theme parks, golf, spas, downtown nightlife)

5. Navigate Legal Requirements

If your destination wedding involves guests from other states or countries, or if you’re marrying in Florida for the first time, make sure you:

• Know the marriage license requirements (waiting periods, fees, ID needed)

• Check if any special documents or witnesses are required

Your wedding planner can guide you through this.

6. Create a Wedding Website

An easy-to-update website helps guests stay informed about:

• Dates and locations

• Travel tips and accommodation info

• Dress code and itinerary

• RSVP and registry details

7. Incorporate Local Flavors

Make your Orlando wedding unique by:

• Featuring local cuisine and drinks (think fresh seafood, citrus, craft cocktails)

• Including elements that showcase Orlando’s vibe (colorful florals, tropical decor, or even a mini theme-park visit!)

8. Prepare for Time Zone & Communication Differences

If you’re planning from out of state or internationally, use video calls and schedule meetings during overlapping hours. A trusted local planner or coordinator is essential here.

Planning a destination wedding in Orlando means combining your vision with the city’s unique charm. With thoughtful planning and local help, you can turn your dream wedding into a magical reality your guests will never forget.

Need Help Planning Your Orlando Destination Wedding?

I specialize in helping couples from near and far plan seamless, joyful weddings in Orlando and Central Florida. Let’s chat about making your destination wedding dreams come true!